Our Summer Home for Over 50 Years
Madeira Camps have been a home for laughter, fun, exploration, and friendship for decades and we intend to continue making memories for years to come. With 3 high-quality summer camps to choose from and nearly 400 acres of land, there is something for everyone at the Madeira School.
Registration for all programs opens on January 15th. Details to come.
Staff applications are live! Apply Now
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Camp Greenway has been the summer home for campers in rising K-10th grade since 1973. As a traditional, co-educational day camp, Camp Greenway offers community like no other. Boys and girls in rising K-10th grade are invited to come run, play, and create while embracing tradition at Camp Greenway.
What will you make at Madeira? Choose from a two-week residential experience for girls in rising 6th-9th grade or a one-week day camp for girls in rising 5th-8th grade.
Riding Workshop offers a beginner horseback riding experience for campers in rising 4th-6th grades. Madeira's barn is set to undergo construction this summer and we aren't yet sure what that means for our riding program. We anticipate having more details about this in March.
All Madeira Camps programs are made incredible because of dedicated staff members. We emphasize resilience and personal best every day with our staff. Whether this is your first job or you're a seasoned professional, Madeira Camps have a job for you! Explore our job descriptions and apply if you thing Madeira Camps may be a fit for you.
Policies & Procedures
Summer at Madeira values the health and safety of all campers and employees. Please review our full policies and procedures here before registering for camp. These policies are from Summer 2023 and are subject to change.
COVID-19 Health and Wellness Policies
Madeira Camps value the health and safety of all campers and employees. As the Madeira School continues to navigate the impacts of COVID-19, we continue to update our protocols and practices. The Virginia Department of Health (VDH) has updated COVID guidance for schools for the 2023-24 academic year. Additionally:
- All campers and employees are required to be vaccinated against COVID-19.
- Any individual who is experiencing COVID-like symptoms should take a rapid antigen test
- If positive, the person should follow the VDH guidance.
- If negative, it is recommended they follow VDH guidance and Madeira requests that the person wear a mask when around other until feeling well.
- Masks are optional; however, the School reserves the right to require masks at any point throughout the year and/or for specific events.
- If a camper has COVID, they should stay home and follow VDH guidance.
- If a camper is COVID-negative AND is not feeling well enough to come to camp (vomiting, fever), they should stay home.
- If a camper is COVID-negative, has mild symptoms, but is feeling well enough to attend camp, the camper may do so and wear a well-fitting mask.
Camper Vaccination Exemptions
- Following the policies of the Madeira School all campers must provide proof of COVID-19 vaccination to participate in camp programs. Requests for exemption must be submitted in writing to the health team ([email protected]) by June 1st . Refunds are not issued due to vaccination status and exemptions are considered on a case-by-case basis. Staff must provide proof of full vaccination for employment.
- For returning families: If a vaccination exemption request was submitted due to a medical reason, a new exemption or proof of vaccination must be submitted. If you submitted a religious exemption request for Summer 2022 or 2023, a new exemption does not need to be submitted.
- For new families: If your family has a religious or medical exemption, you can submit your notarized certificate of religious exemption (form CRE-1) or signed page 3 of the VA school entrance health for to our health team ([email protected]) for review.
Camper Attendance and Care of Mildly Ill Campers
- A team of healthcare professionals staff the camp health center. Staff are responsible for reporting any sign of illness or injury to the health team, who assess each situation, and may administer over-the-counter medications if authorized by the caregiver.
- A camper requiring any form of antibiotic treatment must refrain from attending camp for the first 24 hours of this treatment. We reserve the right to require a note from your camper’s healthcare provider indicating they are no longer contagious prior to your camper’s return to camp.
- Should it be determined that a mildly ill or injured camper should be picked up, a caregiver must pick up their camper within one hour of a phone call home.
- Madeira Camps do not offer refunds based on missed days from illness.
- If your child has been prescribed medication they will need to bring onto the Madeira campus, you must complete the appropriate Care and Consent form, located in the section below. This includes life-saving medication such as inhalers and epi-pens.
- All prescription medications must come to camp in the original pharmacy container, with the prescribing label attached. Expired medication will not be accepted.
- The Madeira Health Center is stocked with over-the-counter medications; therefore, campers should NOT bring medications such as Acetaminophen (Tylenol), Ibuprofen (Advil), Diphenhydramine (Benadryl), Antibiotic ointment (Neosporin), and TUMS to camp. The Health Center will contact the parents/guardian directly to obtain permission to dispense over-the-counter medications to the camper if necessary.
- No camper may carry, keep, or dispense for themselves or any other camper any prescription or over-the-counter medication.
Campers with Special Needs
- We make every attempt to offer summer camp opportunities to all campers. We can accommodate most special needs and dietary restrictions. Email [email protected] and a Summer Programs staff member will schedule a call to discuss how we can make your camper’s experience exciting, appropriate, and fulfilling.
- The information you share with us will be held confidential, share as HIPPA allows, and in accordance with your wishes.
Camp Program Fees
- A per-camper, per-session deposit is required to secure your spot at camp. Deposit amounts vary by camp (generally 20% of the full cost of camp enrollment) and are applied towards the final camp balance.
- Deposits are non-refundable and non-transferable at point of sale for all programs. Please check camp dates against other obligations and vacations before registering your camper.
- Full payment is due on May 15th. Before this date, refund requests will be refunded the full cost of registration minus the deposits and administrative fees. Madeira Camps offer a variety of payment options to help finance your campers’ summer experience.
- Between May 15th through May 31st, any refund requests will be refunded at 50% the cost of registration. The full cost of registration is non-refundable after May 31st for any reason.
- If Madeira Camps does not receive your complete payment on the specified date (May 15th), your space at camp will be forfeit.
- Families who register after May 15th are required to pay in full at the time of registration.
- A one-time, $25, per-camper administrative fee is applied at registration. This fee is non-refundable in the event of cancellation or withdrawal by the caregiver or the Madeira School.
Madeira Camps are an inclusive community where individual differences are valued, where people are supported in reaching their goals and accomplishing challenges, and where everyone can have fun. Creating such a community requires the commitment of all participants including staff, caregivers, and campers. We ask everyone to agree to the behavior expectations listed below. If families (caregivers and campers) are unable to abide by the behavior expectations listed below, the Madeira School reserves the right to terminate the relationship.
Campers and caregivers should review and discuss these guidelines together.
I Will Show Respect for Others
- I will respect other people’s ideas and values, even if they are different from my own.
- All my actions and language will have a positive impact on others in the Madeira Camps community.
- I understand that any behavior that could harm (physically or emotionally) or is disrespectful to a camper, staff member, or caregiver is unacceptable in the Madeira Camps community.
I Will Show Respect for Myself
- I will take care of myself by drinking lots of water, washing my hands often, using sunscreen and insect repellant when needed, telling an adult or staff member if I am hurt or unwell, and sharing with an adult or staff member if I am having problems at camp.
- I will make the most of my opportunities at Madeira Camps by participating fully in camp activities. I will try new things and have a positive attitude.
- I will not allow exclusive relationships (like those with friends from home or school) to prevent me from getting to know other people at camp, or from including others in activities.
- I will stay with a buddy when moving around camp and always ask a staff member before leaving the group.
I Will Show Respect for Everyone’s Health and Safety
- I understand that the possession and use of recreational drugs, alcohol, tobacco products, or weapons of any kind at camp is prohibited. I will not have and/or use these at camp.
- I understand that weapons of any kind including fireworks, firearms, and pocketknives are not allowed. I will not bring these to or use these at camp.
- I will abide by all safety standards explained by the staff.
- I understand that physical and emotional bullying or violence may result in my immediate dismissal from camp. If I am dismissed from camp, my tuition is forfeited, and my caregiver is responsible for picking me up immediately. My behavior at camp will not include violence or bullying.
- Behavior that discriminates against a group or groups of people is prohibited at Madeira Camps. I will not discriminate against or harass anyone (camper, staff, or caregiver) while at camp.
I Will Show Respect for Camp
- I understand that all community members are expected to share responsibility for keeping personal and community areas neat and clean, and I will help with these tasks.
- I will take care of Madeira Camps' facilities, program supplies, and equipment. I will put equipment away when I finish using it and will leave any area that I use better than I found it.
- I will not bring my cell phone, music player, video games, radio, or other electronics to camp, because they tract from enjoyment of and interaction with others and with the natural world. If I bring a smart watch to camp, I agree to refrain from using it unless there is an emergency. I understand that if I bring electronic devices to camp, they may be confiscated for the day and returned before I go home.
If a camper has difficulty following Madeira Camps' behavior expectations, Madeira Camps staff will:
- Remind the camper of expected behavior
- Review the Behavior Agreement above
- Discuss ways staff members can support the camper in making necessary behavior improvements.
If a pattern of inappropriate behavior continues, Madeira Camps staff will work with the camper to set specific, appropriate behavior goals and outline consequences for continued inappropriate behavior. Madeira Camps staff may ask caregivers for suggestions to help improve behavior. Madeira Camps, in conjunction with caregivers, will try to help campers adjust to the behavior expectations at camp. If a camper is unable to meet these expectations for any reason, the camper may be dismissed from camp and all camp fees will be forfeited.
Continued inappropriate behavior or severely inappropriate behavior (such as physical or emotional violence, bullying, racism, sexual harassment, or possession of prohibited items) will result in immediate dismissal from camp and forfeiture of camp fees.
Refunds on Program Fees
- All per-camper, per-program deposits are non-refundable and non-transferable at point of sale.
- Refunds for any camp program fees paid beyond the deposit(s) may only be issued when written notice of cancellation and a request for a refund is received before May 15th. Between May 15th and May 31st, 50% of the full cost of registration will be refunded. No refunds will be issued after May 31st.
- Refund requests that come after May 31st for any reason, will not be honored. Madeira Camps does not issue rollover credits to the next season and families will forfeit all fees paid towards their program.
- Refund requests for Extended Day services must be submitted in writing at least one week prior to the start of the camp session in question.
- Administrative fees are non-refundable.
Cancellations Due to Medical or Emergency Circumstances
- In some cases, refunds may be granted after the May 31st cancellation and refund period for medical or emergency circumstances only. A written notice of cancellation with an explanation of the medical or emergency circumstances must be provided for a refund request to be considered.
- Additional documentation may be requested by the Madeira School. Partial refunds will be at the discretion of the Madeira School after reviewing the request.
- High ropes and water activities may be cancelled when weather conditions are unstable (including dangerously high heat and dangerous air quality). Alternative activities will be provided. Refunds are not given when activities are cancelled due to inclement weather.
- If any camp or session is cancelled by the Madeira School, for any reason, a full refund will be issued on all camp program fees including the non-refundable deposit. The camp administrative fee is non-refundable.
- If a program is cancelled for any reason (including, but not limited to, insufficient enrollment and staffing issues), every effort will be made to place campers in a similar program. Programs are any choice within a camp (theme choice, age group, etc.).