Camp Greenway

Carpool runs from 8:15 am – 9:00 am every morning and from 3:15 pm – 3:45 pm every afternoon. Our carpool hours are firm and if you arrive any time after 9:00 am or 3:45 pm you will need to head to the camp office for a late drop off/pick up.  

The best way to contact us is by emailing [email protected] or by calling 703-556-8234. Our camp office is open from 9 am – 3:30 pm every weekday and we will do our best to get back to you in a timely manner.  

Every day campers should bring the following items to camp: 

• Bathing suit 
• Towel 
• Goggles (optional)
• Sneakers and socks - campers must always wear close-toed/close-heeled shoes, preferably sneakers 
• Backpack 
• Reusable water bottle - labeled with first and last name in permanent marker  
• Sunscreen 
• Hat and/or sunglasses (optional)
• For groups doing canoeing: pair of old sneakers, water shoes, keen, or teva-style sandals  
• Rising kindergarten/first grade campers:  extra pair of clothes

Campers should NOT bring the following items to camp: 

• Flip flops, crocs, or other open toe shoes. 
• Cell phones and other electronics such as video games, tablets, smart watches, laptops, etc.** 
• Water guns, trading cards, and other toys 
• Money 

We have not yet set the menu for Summer 2024. Summer 2024’s menu will be very similar to Summer 2023’s menu. We will publish the menu for this summer when we get closer to the start of camp. We can accommodate most dietary restrictions. If you have a specific question, feel free to ask! 

Detailed instructions about the carpool process will be emailed to you before the start of summer and camp staff will be available every day to help the carpool process along. Drop off is between 8:15 am - 9:00 am and pick up is from 3:15 pm – 3:45 pm. If you arrive any time after the stated drop off or pick up time, you will have to go to the camp office to do a late drop off/pick up. Every family will be provided with a carpool placard. To help carpool be as smooth and fast as possible, please bring this every day with your camper’s name written on it.  

We offer Extended Day care for all our day campers from 3:00 pm – 5:30 pm every day for a fee (details to come). Caregivers may pick their camper up any time within that timeframe. Extended Day programming includes a snack, games, crafts, and one extra swim block per week. A late fee of $25/camper is incurred if caregivers fail to pick up their camper by 5:30 pm. Late fees increase on a sliding scale based on time of pick up.  

Madeira Camps value the health and safety of all campers and employees. As the Madeira School continues to navigate the impacts of COVID-19, we continue to update our protocols and practices. The Virginia Department of Health (VDH) has updated COVID guidance for schools for the 2023-24 academic year. Additionally:

• All campers and employees are required to be vaccinated against COVID-19. 
• Any individual who is experiencing COVID-like symptoms should take a rapid antigen test 
• If positive, the person should follow the VDH guidance.  
• If negative, it is recommended they follow VDH guidance and Madeira requests that the person wear a mask when around other until feeling well.  
• Masks are optional; however, the School reserves the right to require masks at any point throughout the year and/or for specific events.

Camper Attendance:  

• If a camper has COVID, they should stay home and follow VDH guidance.  
• If a camper is COVID-negative AND is not feeling well enough to come to camp (vomiting, fever), they should stay home. 
• If a camper is COVID-negative, has mild symptoms, but is feeling well enough to attend camp, the camper may do so and wear a well-fitting mask.  

Camper Vaccination Exemptions 

• Following the policies of the Madeira School all campers must provide proof of COVID-19 vaccination to participate in camp programs. Requests for exemption must be submitted in writing to the health team ([email protected]) by June 1st . Refunds are not issued due to vaccination status and exemptions are considered on a case-by-case basis. Staff must provide proof of full vaccination for employment.
• For returning families: If a vaccination exemption request was submitted due to a medical reason, a new exemption or proof of vaccination must be submitted. If you submitted a religious exemption request for Summer 2022 or 2023, a new exemption does not need to be submitted.  
• For new families: If your family has a religious or medical exemption, you can submit your notarized certificate of religious exemption (form CRE-1) or signed page 3 of the VA school entrance health for to our health team ([email protected]) for review.  

Refunds on Program Fees 

• All per-camper, per-program deposits are non-refundable and non-transferable at point of sale.  
• Refunds for any camp program fees paid beyond the deposit(s) may only be issued when written notice of cancellation and a request for a refund is received before May 15th. Between May 15th and May 31st, 50% of the full cost of registration will be refunded. No refunds will be issued after May 31st.  
• Refund requests that come after May 31st for any reason, will not be honored. Madeira Camps does not issue rollover credits to the next season and families will forfeit all fees paid towards their program.  
• Refund requests for Extended Day services must be submitted in writing at least one week prior to the start of the camp session in question.  
• Administrative fees are non-refundable.  

Cancellations Due to Medical or Emergency Circumstances 

• In some cases, refunds may be granted after the May 31st cancellation and refund period for medical or emergency circumstances only. A written notice of cancellation with an explanation of the medical or emergency circumstances must be provided for a refund request to be considered.  
• Additional documentation may be requested by the Madeira School. Partial refunds will be at the discretion of the Madeira School after reviewing the request. 

Inclement Weather 

• High ropes and water activities may be cancelled when weather conditions are unstable (including dangerously high heat and dangerous air quality). Alternative activities will be provided. Refunds are not given when activities are cancelled due to inclement weather.  

Program Cancellation 

• If any camp or session is cancelled by the Madeira School, for any reason, a full refund will be issued on all camp program fees including the non-refundable deposit. The camp administrative fee is non-refundable.  
• If a program is cancelled for any reason (including, but not limited to, insufficient enrollment and staffing issues), every effort will be made to place campers in a similar program. Programs are any choice within a camp (theme choice, age group, etc.).

Feel free to reach out to us anytime at [email protected] or give us a call (703-556-8234) during our business hours (9 am – 3:30 pm on weekdays).  If you have a health-related question, please contact the health center at [email protected] or 703-556-8244.