Important Contact Information

Below is helpful contact information for departments most frequently contacted by Madeira families. Search for a particular faculty or staff member by name or department on our Faculty and Staff Directory.

Academic Office

(academic schedules, registering for classes, grades, absences)


(pre-season, team sports, activities)

Business Office

(student accounts and billing)

  • Student Billing, Cateleyn Cappal, 703-556-8358
  • Fax: 703-556-8320

College Counseling Office

Dean of Students Office

(permissions, residential life, student activities, travel plans, student life)

Dorm Faculty on Duty (7:00 p.m.-7:00 a.m.)

  • Main Dorm Faculty on duty, 571-926-3984
  • East Dorm Faculty on duty, 571-926-7598
  • West Dorm Faculty on duty, 571-926-7600
  • North Dorm Faculty on duty, 571-926-7588
  • South Dorm Faculty on duty, 571-926-7590
  • New Dorm Faculty on duty, 571-926-7595
  • You need to reach the Administrator on Duty, 703-556-8269
    (weeknights 4:00 p.m.-9:00 a.m./weekends 24 hours a day)

Health & Wellness Center

(health records, illnesses, doctor appointments)

  • Director of the Health & Wellness Center,  703-556-8243
  • Director of Counseling, Tracie Epes, 703-556-8298, tepes@madeira.org
  • Fax: 703-556-8314

Department of Technology

(technology questions, e-mail, Haiku and My BackPack accounts)

Parents’ Association

Parents’ Association President, Kara Bell

Whom to Contact if...

You need a Yellow Sheet for a planned absence - 703-556-8254, Academic Office

You are a day student who is late on a class day - 703-556-8254, Academic Office

You are a sick day student - 703-556-8254, Academic Office

You are late or absent on a Co-Curriculum day - 703-556-8254, Academic Office

You need to give permission or an invitation for a boarder - 703-556-8211, Dean of Students Office/AOD

You lost your room key or swipe card - 703-556-8211, Dean of Students Office

You need to change your contact information - 703-556-8254, Academic Office

You need to request a seal or transcript - 703-556-8319, Registrar’s Office

You have a boarding-related issue - 703-556-8215, Director of Residential Life

You have a college counseling question  - 703-556-8209, Director of College Counseling

You have a question about a class - First contact is the teacher (see Faculty and Staff Directory in My BackPack)

You would like to make a donation to The Madeira School - Give online or contact 703-556-8221, Development Office

You want to contact your daughter’s advisor - Check My BackPack for his/her name and email address

You would like to get involved in the Parents’ Association - Kara Bell, President