Distance Learning will continue through the end of the school year. See our Coronavirus page for updates.

Important Contact Information

Below is helpful contact information for departments most frequently contacted by Madeira families. Search for a particular faculty or staff member by name or department on our Faculty and Staff Directory.

Academic Office

(academic schedules, registering for classes, grades, absences)


(pre-season, team sports, activities)

Business Office

(student accounts and billing)

  • Student Billing, Cateleyn Cappal, 703-556-8358
  • Fax: 703-556-8320

College Counseling Office

Dean of Students Office

(permissions, residential life, student activities, travel plans, student life)

Dorm Faculty on Duty (7:00 p.m.-7:00 a.m.)

  • Main Dorm Faculty on duty, 571-926-3984
  • East Dorm Faculty on duty, 571-926-7598
  • West Dorm Faculty on duty, 571-926-7600
  • North Dorm Faculty on duty, 571-926-7588
  • South Dorm Faculty on duty, 571-926-7590
  • New Dorm Faculty on duty, 571-926-7595
  • You need to reach the Administrator on Duty, 703-556-8269
    (weeknights 4:00 p.m.-9:00 a.m./weekends 24 hours a day)

Health & Wellness Center

(health records, illnesses, doctor appointments)

  • Director of the Health & Wellness Center,  703-556-8243
  • Director of Counseling, Tracie Epes, 703-556-8298, tepes@madeira.org
  • Fax: 703-556-8314

Department of Technology

(technology questions, e-mail, Haiku and My BackPack accounts)

Parents’ Association

Parents’ Association President, Kara Bell

Whom to Contact if...

You need a Yellow Sheet for a planned absence - 703-556-8254, Academic Office

You are a day student who is late on a class day - 703-556-8254, Academic Office

You are a sick day student - 703-556-8254, Academic Office

You are late or absent on a Co-Curriculum day - 703-556-8254, Academic Office

You need to give permission or an invitation for a boarder - 703-556-8211, Dean of Students Office/AOD

You lost your room key or swipe card - 703-556-8211, Dean of Students Office

You need to change your contact information - 703-556-8254, Academic Office

You need to request a seal or transcript - 703-556-8319, Registrar’s Office

You have a boarding-related issue - 703-556-8215, Director of Residential Life

You have a college counseling question  - 703-556-8209, Director of College Counseling

You have a question about a class - First contact is the teacher (see Faculty and Staff Directory in My BackPack)

You would like to make a donation to The Madeira School - Give online or contact 703-556-8221, Development Office

You want to contact your daughter’s advisor - Check My BackPack for his/her name and email address

You would like to get involved in the Parents’ Association - Kara Bell, President