Employee Benefits

Madeira offers benefits designed to attract, develop, and motivate employees who are dedicated to carrying out our school’s mission.

Employee benefits include health insurance coverage, a retirement plan, discounts on summer programs for children, and more. Teachers benefit especially from access to professional development funds, which ultimately strengthen our academic program and the classroom experience for Madeira students. The following list summarizes the benefits Madeira currently offers.

Programs, Plans, and Services

Health and Dental Insurance

The Madeira School provides group health and dental insurance to all benefit eligible employees who work at least twenty hours per week, or 1000 hours per year, or who teach at least two sections. Employees who have completed the online enrollment are eligible to start receiving benefits on the first day of the month following the commencement of employment. Newly hired or newly benefits-eligible employees must elect coverages within 30 days of their hire date or 30 days from their notification to enroll in benefits or status change date. Newly eligible employees are invited to a new employee orientation program to learn about their available benefit choices.

Detailed plan summaries are available in the Human Resources Office.

Flexible Spending Plan

The Flexible Spending Plan is an additional opportunity for employees to enhance their benefits package. This plan was created under Section 125 of the Internal Revenue Code to make benefit programs more affordable for employees. Under the Flexible Spending Plan, employees may choose to pay for qualified benefit premiums or eligible medical and/or dependent care expenses before any taxes are deducted from their paycheck. There are two parts to the Flexible Spending Plan: (1) the pre-tax Premium Plan, and (2) the Employee Reimbursement Accounts. By taking advantage of the pre-tax Premium Plan, the entire employee portion of the medical and/or dental insurance premium is deducted from earnings before federal income or social security taxes are taken out. Employees are automatically enrolled in the pre-tax Premium Plan. If an employee wishes not to be enrolled in the Flexible Spending Plan, s/he must notify Human Resources in writing. Employee Reimbursement Accounts allow an employee to pay for uncovered medical or dental expenses (maximum of $2,550 annually) or for dependent care expenses (maximum of $5,000 annually) with pre-tax dollars. The amount employees choose to withhold in an Employee Reimbursement Account is deducted in equal amounts from an employee’s gross pay between January 1 and December 31.The Flexible Spending Plan (also known as Section 125 Plan) is an annual plan (January 1 to December 31). One can only enroll during the eligible enrollment period, unless there is a specified change in an employee’s family status.

Employees should read their Summary Plan Description carefully before enrolling in this voluntary salary reduction plan. Monies still in an employee’s medical reimbursement account at year’s end are not refunded to the employee.  Participants have until March 15 of the following year to incur expenses for both medical and dental and to submit requests for reimbursements. Complete information about this program, as well as enrollment forms, is available in the Human Resources Office.

Prescription Drugs

Our prescription drug co-payments are currently categorized as generic, preferred brand name, or non-preferred brand name with $10, $25 and $40 co-payments, respectively. The mail order co-payment will follow the same payment structure as above for a 90-day supply. A listing of preferred and non-preferred brand name drugs is available through the Human Resources Office.

Legal Resources

Legal services are available through a third-party (Legal Resources) at a reasonable cost to cover a variety of needs including general consultation/advice, credit protection, and will preparation, estate advice, real estate transactions, traffic violations, tenant-landlord matters and criminal/civil action. This benefit is voluntary and available through payroll deduction during new hire orientation and benefits open enrollment.

Life Insurance

The School provides full-time employees with $50,000 of Group Term Life Insurance and Accidental Death and Dismemberment Insurance, at no cost to the employee, on the first day of the month following the first day of employment. This insurance coverage is effective only while employed. On separation of employment from the School, an individual has no option to convert from group coverage to an individual life insurance policy with our current insurance carrier. Supplemental insurance is also available; please contact Human Resources for more information.

Long Term Disability Insurance

Long-term disability insurance is provided to all full-time employees. More information on the coverage is available in Chapter 7, Section 7.5 of the Employee Handbook.


Short-term disability insurance is provided to all full-time employees. More information on the coverage is available in chapter 7, section 7.5 of the Employee Handbook.


Employee Assistance

The Madeira School realizes that a wide range of issues, both professional and personal, can affect an employee’s work performance. Examples of such issues include alcohol and/or drug abuse, marital or family distress, emotional instability, and financial or legal problems. These issues may result in problems that contribute to deterioration of one’s effectiveness or competency on the job. In most instances, the employee can overcome such problems independently, and the effect on work performance will be negligible. In some instances, normal supervisory assistance can serve as motivation or guidance through which such problems can be resolved so the employee’s work performance will return to a satisfactory level. In some cases, however, neither the efforts of the employee nor the supervisor have the desired effect of resolving the employee’s problems, resulting in unsatisfactory performance persisting over a period of time, either constantly or intermittently. The goal of the Employee Assistance Program (EAP) provided by IBH is to help the employee to overcome his/her problem and to restore the employee to full job efficiency. The program is designed to identify the problem at the earliest possible stage, motivate the employee to seek help and then direct the employee to the most appropriate assistance. The Madeira School believes it is in the interest of the employee, the employee’s family and the School to provide an employee service that deals with such persistent problems. For more information on the Employee Assistance Program, please consult the Human Resources Department.

Initial Enrollment Period

Newly hired or newly benefit eligible employees must elect coverage’s within 30 day of one’s hire date or 30 days from notification to enroll in benefits or via a status change date.

Open Enrollment Period

The open enrollment period is the period of time specified by the employer prior to the start of each plan year during which you may modify your enrollment as follows:

  • An employee not currently covered under this plan or any other plan offered by the employer may elect coverage under this plan for him/herself and his/her eligible dependents.
  • An employee already covered under this plan may elect coverage for those of his/her eligible dependents who are not already covered under this plan.

The open enrollment period for benefits typically runs from late November to early December annually. The effective date of coverage for persons joining the plan during an open enrollment period will be January 1st of each year.


The Madeira School participates in Principal Financial Group 403(b) retirement program. Employees are eligible to make their own pre-tax contributions to the Principal Financial Group retirement program the month following the date of hire.

The School contributes, on a semi-monthly basis, a fixed percentage to the Principal Financial Group retirement program on behalf of the employee. This amount is based on the employee’s gross wages. This contribution has a matching component; the School may contribute up to nine percent. The employer contributions are subject to a vesting schedule. No contributions are made while an employee is on unpaid leave.

Application forms and additional information about the Principal Financial retirement program is available in the Human Resources Office or online at www.principal.com.


All employees are encouraged to apply for professional development funds to assist with professional/personal development. Funds can be used for a variety of activities from undergraduate and graduate coursework to workshops. Applications for professional development funds are accepted each spring. More information is available from the Office of the Head of School and the Dean of Academics and Faculty.


Faculty and Staff may send their children who are in grades K-9 to Camp Greenway. Additional camp details are available through the Summer Programs Office.


The School provides workers’ compensation insurance to protect it against claims arising from injury to employees while working for The Madeira School. This benefit is provided at no cost to the employee. All employees of the School are eligible under the terms of the law of the state of Virginia to receive workers’ compensation benefits. These benefits may provide income and/or payment for medical expenses if another should lose time as a result of a work-related accident, injury, or illness. If an employee is injured on the job, s/he should seek any necessary medical treatment immediately. The injury should then be reported to the Human Resources Office as soon as possible. The employee’s supervisor and the Human Resources Office should also be advised of doctor visits as well as requests for time off to keep those appointments.


Because an adult presence in the dining hall is an essential element of boarding school life, employees are encouraged whenever possible to eat in the dining hall. All meals are provided at no cost.


Madeira observes the following holidays; New Year’s Day, MLK Day, Presidents’ Day, Memorial Day, The Fourth of July, Labor Day, Columbus Day, Veterans’ Day (observed the day before Thanksgiving), Thanksgiving Day, The Friday after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve.


Faculty and Staff have access to on-site exercise facilities, tennis courts, pool and exercise classes.

Forms and Summaries

Benefit forms and details are available to Madeira employees through The Madeira School Sharepoint.

Human Resources

The Human Resources Office at Madeira serves to bridge the needs of the School and the need of Madeira’s employees. Services include administering and maintaining personnel records and clarifying personnel policies and procedures in conjunction with supervisors and department heads. The office offers support services to all employees of the School. If you have questions for Human Resources about employee benefits or policies, please email hr@madeira.org or call 703-556-8260.

The Madeira School is an equal opportunity employer.